0

Technology and data systems

Log in, get help, or get started with CCAR, TMS, Central Registry, and Client Care Search. Bookmark this page for easy access to all the BHA tools you need. 

Last updated: April 7, 2025

Quick logins

How-to guides

Central Registry

Central Registry is a system to check people in and out of opioid treatment programs. 

Log into Central Registry

Get started

How do I get access to the Central Registry? 

How can I get training on the Central Registry?

Please email cdhs_bha_provider_support@state.co.us to schedule a Central Registry 1:1 training. Review the training materials at any time below. 

Central Registry Resources

Help

Need tech support with Central Registry? For password resets and other issues:

  • Email cdhs_bha_provider_support@state.co.us. monitored 8am-5pm, Monday-Friday.
  • Central Registry client admission, lock and edit requests are monitored from 8am-5pm Monday-Friday by BHA’s OTP program team. 
About

What is Central Registry?

An automated system to admit and discharge Opioid Treatment Program clients. 

Why does BHA have Central Registry? 

It is federally-mandated that states maintain an OTP central registry. This system reduces client wait times, provider administrative burden, and improves accuracy. People used to have to email the Colorado’s State Opioid Treatment Authority (SOTA) every time they admitted someone new to an OTP!

Who uses Central Registry? 

  • Colorado OTP staff including admissions/intake, front desk, and data/technology teams to admit and discharge clients. 
  • BHA staff to monitor OTPs and resolve admissions conflicts.  

How is the data from Central Registry used?

  • Data is used by BHA employees to validate that OTP clients are only enrolled at one OTP at a time to avoid duplicate dosing. 
  • OTP users of the Central Registry can view only the clients enrolled in their OTP and conflicting admissions. 
  • Data in aggregate (non PHI/PII level data) is sometimes used to do analysis on Colorado OTP usage for program improvement.

Client Care Search

Client Care Search is a system that hospitals and treatment centers use to keep track of open beds. It also helps staff find available spots for people who need care.

Log into Client Care Search

Get started
Help and feedback
About

The Client Care Search tool is defined by Colorado Revised Statute 27-60-104.5. Learn more: Client Care Search FAQs 

CCAR

CCAR is a tool that helps understand a person's behavioral health while they are in treatment. It shows their current challenges and tracks their progress over time. 

Log into CCAR

Get started

New to using CCAR?

Learn your way around CCAR

Help

If you have any issues with logging into CCAR, please email cdhs_bha_provider_support@state.co.us and include "CCAR" in the subject line.

More information

All behavioral health providers, as well as the Colorado Mental Health Institutes (Pueblo and Ft. Logan), must submit this information as part of federal guidelines.

TMS

TMS is a system that helps behavioral health providers and probation officers keep track of drug and alcohol treatment programs. It collects and reports information about treatment and prevention efforts.

TMS includes 3 systems:

  • Drug/Alcohol Coordinated Data System (DACODS)
  • DUI/DWAI Referral System (DRS)
  • Alcohol/Drug Driving Safety Coordinated Data System (ADDSCODS)

Log into TMS

Get started

New to using TMS?

  • New users must fill out both BHA Statement of Compliance and BHA Data System Access Request forms: 
  • Note: for TMS, if you need access to multiple agency locations, you will need one login for each location and only one Data System Access Request form is needed (every location must be identified on the form). 
  • Every user needs their own login information and logins cannot be shared with others. 
  • Forms can be submitted via email to cdhs_bha_provider_support@state.co.us

Drug/Alcohol Coordinated Data System (DACODS) 

DUI/DWAI Reporting System (DRS) Trainings:

More resources

Tech help

  • For help with the systems on this page, email cdhs_bha_provider_support@state.co.us
  • The provider support inbox is monitored Monday–Friday, 8 am–5 pm
  • Please put the name of the technology system that you need assistance with in the subject line. For example: "Central Registry Login." 

Reminder: Do not share client personal health information (PHI) or personal identifiable information (PII) in this email inbox. If you need to send PHI/PII, please use an encryption service. If your organization does not have an encryption service, please send us an email requesting a secure message or log into the State's encryption service here. For more information on how the State's encryption service works, refer to State of Colorado Email Encryption User Guide

Forms

  • Critical incident report form 
    • If you do not receive confirmation of BHA's receipt after submission or if you have any other questions or difficulties, please contact the Ombudsman Liaison by email at CDHS_BHA_CI@state.co.us or by phone at 303-866-7191.
  • CCAR and TMS new user forms
    • New users must fill out both BHA Statement of Compliance and BHA Data System Access Request forms. 
    • Note: for TMS, If you need access to multiple agency locations, you will need one login for each location and only one Data System Access Request form is needed (every location must be identified on the form). 
    • Every user needs their own login information and logins cannot be shared with others. 
      Forms can be submitted via email to cdhs_bha_provider_support@state.co.us

Help us improve

If you're interested in participating in BHA research related to our technology products, please fill out this form to join our participant pool.