Resource Document for County Directors
What: CDHS and HCPF have procured a neutral, third party vendor, Slalom, to conduct a study in partnership with counties to help identify a unified approach across the state for document storage and workflow management functionality across CHATS, Trails, ACSES and CBMS.
Who: State agencies, all counties and all impacted through Health & Human Services service delivery.
Why: The State did not build needed functionality to efficiently, effectively and elegantly serve Health and Human Services clients. In response, counties have built and/or sought out additional auxiliary services that help to serve these needs. Unfortunately, this approach has led to disjointed, duplicative and misaligned work by creating potentially 64+ ways of doing so which creates gaps in serving clients and hence a desire to find a common approach. This study will provide information that can be used to inform a future, unified approach.
When: Beginning in February 2022, kicking off on 3/3/2022 and completing in May 2022
Opportunities to Engage and Resources (all documentation can be accessed in this folder):
- Complete the county capabilities survey
- Attend planned county sessions to share pain points and needs:
- Small - Monday Mar 7, 2022 10am -12pm
- Medium - Wednesday, March 9, 10am -12pm
- Large - Thursday March 10th 9am -11am
- Attend planned county sessions to review capabilities identified in the county survey:
- RMMI Paper Vision Suite - Monday March, 14, 12pm-1:30pm (tentative)
- HS Connects - Monday, March 14th, 1:30pm 3:30pm
- Boulder Connects - Tuesday March 15th, 9am -11am
- GenApp and CAT - Tuesday March 15th, 12pm - 2pm
- Northwoods - Wednesday March, 16th 12-2pm (tentative)
- EDMS/Perceptive - Thursday March 17, 10am - 12pm
- Denver - Thursday March 17th, 1-3pm
- OnBase - Friday March 18, 12-2pm (tentative)
- LaserFiche - Monday March 21st, 1-3pm (tentative)
- Attend the weekly county meetings on Wednesdays from 8am-9am to hear status updates and provide other feedback
- Engage with representatives on JAI advisory committees Business Architecture Committee (BAC) and Technical Architecture Committee (TAC) for which meetings occur every other Thursday at 9:15am and 11am respectively. The next BAC will occur on 3/3 and the next TAC will occur on 3/10.
- Deliverable Readout Sessions (3 options)
- Wednesday April 20, 8:30am-9:30am (leveraging the weekly county meeting starting at 8am)
- Thursday April 21, 2:00-3:00pm
- Friday, April 22, 11am-12pm
As a reminder our defined governance path for decisions starts with stakeholder and workgroup input that is used to form an official recommendation from our advisory committees (BAC & TAC) which is then formally approved by our Executive Steering Committee known as Interoperability Leadership Council (ILC). The planned dates for these decisions are:
- BAC on April 28 at 9:15-10am
- TAC May 5 at 11-12pm
- ILC May 18 at 1-2pm
Please contact jennifer.hall@state.co.us or sarah.dawson@state.co.us with any questions.