Technology and data systems support
Log in, get help, or get started with BHA technology tools, including CCAR, Central Registry, Client Care Search, LADDERS, OwnPath Provider Profile, and TMS. Bookmark this page for easy access to all the BHA tools and data specifications you need.
Last updated: September 12, 2025
Contact the BHA technology help desk
For help with the systems on this page, email cdhs_bha_provider_support@state.co.us.
- The provider support inbox is monitored Monday–Friday, 8 am – 5 pm.
- Please put the name of the technology system that you need assistance with in the subject line. For example: "Central Registry Login."
Reminder: Do not share client personal health information (PHI) or personal identifiable information (PII) in this email inbox. If you need to send PHI/PII, please use an encryption service. If your organization does not have an encryption service, please send us an email requesting a secure message or log into the State's encryption service here. For more information on how the State's encryption service works, refer to State of Colorado Email Encryption User Guide.
Review user guides and manuals
CCAR
CCAR is a tool that helps understand a person's behavioral health while they are in treatment. It shows their current challenges and tracks their progress over time.
- Get started
New to using CCAR?
- New users must fill out both BHA Statement of Compliance and BHA Data System Access Request forms:
- Every user needs their own login information and logins cannot be shared with others.
- Forms can be submitted via email to cdhs_bha_provider_support@state.co.us.
Learn your way around CCAR
- CCAR User Manual - Updated July 2025
- Help
If you have any issues with logging into CCAR, please email cdhs_bha_provider_support@state.co.us and include "CCAR" in the subject line.
- More information
All behavioral health providers, as well as the Colorado Mental Health Institutes (Pueblo and Ft. Logan), must submit this information as part of federal guidelines.
Central Registry
Central Registry is a system to check people in and out of opioid treatment programs.
- Get started
How do I get access to the Central Registry?
- For new OTP clinics or locations, please contact Ryan Muller, Colorado’s State Opioid Treatment Authority (SOTA) at ryan.mueller@state.co.us to get the onboarding process initiated.
- To add or remove users at existing OTP clinics and locations, please email cdhs_bha_provider_support@state.co.us.
How can I get training on the Central Registry?
Please email cdhs_bha_provider_support@state.co.us to schedule a Central Registry 1:1 training. Review the training materials at any time below.
Central Registry Resources
- Help
Need tech support with Central Registry? For password resets and other issues:
- Email cdhs_bha_provider_support@state.co.us monitored 8am-5pm, Monday-Friday.
- Central Registry client admission, lock and edit requests are monitored from 8am-5pm Monday-Friday by BHA’s OTP program team.
- About
What is Central Registry?
An automated system to admit and discharge Opioid Treatment Program clients.
Why does BHA have Central Registry?
It is federally-mandated that states maintain an OTP central registry. This system reduces client wait times, provider administrative burden, and improves accuracy. People used to have to email the Colorado’s State Opioid Treatment Authority (SOTA) every time they admitted someone new to an OTP!
Who uses Central Registry?
- Colorado OTP staff including admissions/intake, front desk, and data/technology teams to admit and discharge clients.
- BHA staff to monitor OTPs and resolve admissions conflicts.
How is the data from Central Registry used?
- Data is used by BHA employees to validate that OTP clients are only enrolled at one OTP at a time to avoid duplicate dosing.
- OTP users of the Central Registry can view only the clients enrolled in their OTP and conflicting admissions.
- Data in aggregate (non PHI/PII level data) is sometimes used to do analysis on Colorado OTP usage for program improvement.
Client Care Search
Client Care Search is a system that hospitals and treatment centers use to keep track of open beds. It also helps staff find available spots for people who need care.
- Get started
- Help and feedback
- Questions? Contact cdhs_bha_provider_support@state.co.us
- Share your feedback to help us improve: Client Care Search Feedback Form
- About
The Client Care Search tool is defined by Colorado Revised Statute 27-60-104.5. Learn more: Client Care Search FAQs
LADDERS
LADDERS is a system that the Behavioral Health Administration (BHA) uses to manage behavioral health services for the State of Colorado.
- Get started
For information on how to get started with LADDERS and to access the LADDERS user manual, please see our LADDERS landing page here.
OwnPath Profile
OwnPath Profile is a system that allows providers to update their facility information that displays in BHA’s OwnPath Care Directory.
- Get started
If you would like to be added to the OwnPath Care Directory, please submit a request to be reviewed for inclusion in the directory in the future.
For a one-page overview of OwnPath Profile, please see OwnPath Profile Summary.
TMS
TMS is a system that helps behavioral health providers and probation officers keep track of drug and alcohol treatment programs. It collects and reports information about treatment and prevention efforts.
TMS includes 3 systems:
- Drug/Alcohol Coordinated Data System (DACODS)
- DUI/DWAI Referral System (DRS)
- Alcohol/Drug Driving Safety Coordinated Data System (ADDSCODS)
- Get started
New to using TMS?
- New users must fill out both BHA Statement of Compliance and BHA Data System Access Request forms:
- Note: for TMS, if you need access to multiple agency locations, you will need one login for each location and only one Data System Access Request form is needed (every location must be identified on the form).
- Every user needs their own login information and logins cannot be shared with others.
- Forms can be submitted via email to cdhs_bha_provider_support@state.co.us.
Drug/Alcohol Coordinated Data System (DACODS)
- DACODS User Manual - Updated September 2024
- DACODS Batch File Layout - Updated April 2024
- Trainings:
- DACODS Admission (25:32 mins)
- DACODS Search & Discharge (22:36 mins)
DUI/DWAI Reporting System (DRS) Trainings:
- DRS Admission without a court case (9:43 mins)
- DRS Admission with a court case (10:47 mins)
- DRS Reconcile (3:39 mins)
- DRS Class Maintenance & Clinician Caseload Training (7:20 mins)
- DRS Discharge (6:11 mins)
- DRS Directory Add (3:28 mins)
More resources
Forms
- Critical incident report form
- If you do not receive confirmation of BHA's receipt after submission or if you have any other questions or difficulties, please contact the Ombudsman Liaison by email at CDHS_BHA_CI@state.co.us or by phone at 303-866-7191.
- CCAR and TMS new user forms
- New users must fill out both BHA Statement of Compliance and BHA Data System Access Request forms.
- Note: for TMS, If you need access to multiple agency locations, you will need one login for each location and only one Data System Access Request form is needed (every location must be identified on the form).
- Every user needs their own login information and logins cannot be shared with others.
Forms can be submitted via email to cdhs_bha_provider_support@state.co.us.
Help us improve
If you're interested in participating in BHA research related to our technology products, please fill out this form to join our participant pool.